Journal Entries
This report summarizes all the journal entries from the different modules: Cash Receipts, Cash Disbursements, Sales, Collections, Purchases, Payments and Journal Vouchers.
Purpose of the Report
The primary purpose of the Journal Entries Report is to allow business owners, accountants, and auditors to review the complete financial history of the business over a specific period. It is used to:
- Verify Accuracy: Ensure that every transaction balances perfectly with equal debits and credits.
- Audit and Trace: Track individual source documents (such as Sales Invoices, Cash Disbursements, or Collection Receipts) back to their specific general ledger impact.
- Identify Adjustments: Monitor manual journal entries, VAT adjustments, and withholding taxes for compliance with local regulations (BIR).
Step-by-Step Guide to Access and Filter the Report
Follow these steps to view, filter, and export your Journal Entries:
- Navigate to the Report: On the main left-hand navigation menu, locate the REPORTS section. Click on it to expand the options, and then click on Journal Entries.
- Set the Date Range: Locate the date filter fields at the top of the page (labeled "As of"). Select your desired start date (e.g.,
06 / 01 / 2026) and end date (e.g.,06 / 30 / 2026) to define the period you want to review. - Generate the Report: Click the Go button next to the date fields to refresh and pull the transactions for your selected date range.
- Review Transaction Details: Review the generated ledger list line by line. Each transaction block displays the transaction date, unique transaction number (like S325 or CD309), vendor or customer name, document reference, the specific account codes and names, and their respective debit or credit amounts.
- Export the Data: If you need to manipulate the data or hand it over to an auditor, look for the Export button with a dropdown arrow located at the top right of the report panel. Click it to download the file into your preferred external format.