Taxes - WHT

The Withholding Tax (WHT) Module in AccuBooks Plus allows businesses to record, track, and manage taxes withheld from payments made to vendors, employees, or other entities in compliance with the Bureau of Internal Revenue (BIR) regulations in the Philippines.

Purpose of the Module

The primary purpose of this screen is to create and record a new Withholding Tax entry. This ensures that:

• The correct Alphanumeric Tax Code (ATC) and WHT rates are applied to specific vendor transactions.
• The net of VAT and corresponding tax amounts are accurately calculated and tracked.
• Data is properly consolidated for future BIR form generation and tax remittances.

Step-by-Step Guide: Adding a WHT Entry

Follow these steps to successfully fill out and save a new Withholding Tax transaction:

Step 1: Access the Screen

1. Navigate to the left sidebar menu.
2. Expand TAXES and select WHT.
3. Click on the action button to add a new transaction (bringing you to the WHT : ADD screen).

Step 2: Fill in the General Details

1. Vendor: Click the dropdown menu and select the appropriate vendor for whom you are withholding tax.
2. Document Reference: Input the reference number associated with the transaction (e.g., Invoice Number, Billing Statement, or Official Receipt number).
3. Payment Date: Select or type the date the payment is being processed. It defaults to the current date.
4. Mode: Choose the payment method from the dropdown option:
   • C : Cash
   • ADV : Advances
   • Ch : Check
   • DC : Debit/Credit Card
   • ET : Bank/Electronic Transfer

Step 3: Add Remarks (Optional)

• Use the Remarks text area on the right side to input any internal notes, descriptions, or specific reminders relevant to this voucher.

Step 4: Filter and Select Item Details

1. WHT Type: Select the applicable withholding tax classification:
   • Creditable Withholding Tax
   • Withholding Tax - Compensation
   • Withholding Tax - Expanded
2. Date Filter: Adjust the date range fields if you need to pull unlinked transactions from specific months (e.g., June 2026 to July 2026).
3. Load Items: Click the [Go] button to populate the table with the transaction records matching your filters.
4. Select Transactions: Check the boxes next to the transaction numbers (Trans. No.) that you want to apply the withholding tax to. The system will automatically populate the corresponding ATC, WHT Rate, Net of VAT, and Tax Amount.

Step 5: Attach Supporting Documents (Optional)

• If you have scanned invoices, receipts, or external files, click the [Add] button under the Attachments section to upload them directly to this record.

Step 6: Save the Transaction

• Review all entered information for accuracy.
• Click the green [Save] button at the bottom of the page to finalize the entry.