Customer Transactions

Customer Transaction shows all invoices for a customer, including related cash receipts, sales and collections.

Purpose

The Customer Transactions History report provides a comprehensive chronological log of all sales-related transactions associated with a specific customer (in this case, Mr. Corpuz) within a designated date range. Its primary purpose is to help businesses track individual customer accounts, audit sales records against collections, and quickly identify outstanding or partially paid invoices to manage receivables effectively.

Key Information Displayed

• Transaction Tracking: Displays the specific module (e.g., Sales), system-generated transaction numbers, and official document references (like Sales Invoice numbers).
• Financial Metrics: Shows the precise transaction dates and total monetary amounts for each entry.
• Payment Status: Categorizes the real-time fulfillment status of each transaction into Fully Paid, Partially Paid, or Unpaid.
• Summary Data: Displays the total count of approved transactions and the grand total value of all filtered transactions combined.

Step-by-Step Guide to Using the Report

1. Navigate to the Report Open the side navigation menu and locate the REPORTS section. Click on Sales & Collections to expand the options, then select Customers Transactions to open the main ledger overview. From there, select the specific customer to drill down into their detailed history view.
2. Set the Filter Date Range Locate the two date fields situated above the main transaction list. Click on the first date field to select your desired start date (e.g., 01/01/2026) and the second date field to choose your desired end date (e.g., 12/31/2026).
3. Apply the Filters Click the Go button next to the date fields to refresh and pull the transactions that fall strictly within your selected timeframe.
4. Review Transaction Statuses Scan the rightmost column to evaluate customer accounts. Look for Unpaid or Partially Paid flags to identify which invoices require payment follow-ups or collection actions.
5. Examine Detailed Transactions To look into the specifics of a particular transaction, click on the hyperlinked Transaction Number (e.g., S342, S343). This will open up the underlying invoice or document details.
6. Adjust Pagination If the customer has a large volume of history, utilize the Per Page dropdown menu to display 10, 50, or 100 results at a time. You can navigate through multiple pages using the numbered pagination links at the bottom right of the list.
7. Export the Data For external reporting, offline analysis, or sharing with the client, click the blue Export button located at the top right of the workspace to download the history log.