Taxes - VAT & Non VAT

Purpose

The VAT / Non-VAT Module in AccuBooks Plus is designed to help businesses in the Philippines consolidate and process their tax transactions for a specific period. It automates the generation of tax summaries by pulling transactions from Sales, Purchases, and Importations based on the selected tax type (Value-Added Tax or Non-VAT/Percentage Tax). This module serves as the foundation for preparing and filing compliance reports such as quarterly VAT returns or percentage tax returns.

Step-by-Step Guide: Adding a Tax Transaction Summary

Follow these steps to generate and save a VAT or Non-VAT summary transaction:

Step 1: Access the Module

1. Navigate to the left sidebar menu.
2. Click on TAXES to expand the dropdown menu.
3. Select VAT & Non-VAT.
4. Click on the Add New button (or navigate to the current screen) to open the VAT / NON-VAT : ADD page.

Step 2: Fill in the Header Details

Input the administrative data for the tax summary entry:

• Vendor : Select the appropriate vendor from the dropdown list if applicable.
• Document Reference: Enter any reference tracking number or internal code for this transaction batch.
• Posting Date : This defaults to the current date (06/19/2026). Modify it if you are back-dating the system log.
• Mode : Select the payment/transaction mode (e.g., C : Cash, ADV : Advances, Ch : Check, DC : Debit/Credit Card, ET : Bank/Electronic Transfer).
• Remarks: Add any internal notes or descriptions regarding this period's tax filing for future reference.

Step 3: Configure Item Details (Tax Filters)

Filter the transactions you want the system to pull for compliance calculation:

1. Per Page: Choose how many items to display (10, 50, or 100).
2. Tax Type: Select either Value-Added Tax (VAT) or Non-VAT (Percentage Tax).
3. Applicable Year: Set the year for the filing period (e.g., 2026).
4. Quarter: Select the specific quarter (1st Quarter, 2nd Quarter, 3rd Quarter, or 4th Quarter).
5. Click the [Go] button to populate the lists below.

Step 4: Review Populated Lists

The system will automatically generate three summaries based on your filters:

• Summary list of Sales: Displays transaction numbers (e.g., S376, CR354), transaction dates, tax profiles (e.g., Goods Other than Capital Goods, Services), Net of VAT amounts, and Tax Amounts.
• Summary list of Purchases: Lists relevant purchase inputs.
• Summary list of Importations: Lists custom duties and importation values.

💡 Note: Ensure all checkboxes for the transactions you want to include in this filing period are selected.

Step 5: Check Accounting Entries & Attachments

1. Entries: Scroll down to view the auto-generated journal entries under the Chart of Accounts. Verify that the Debit and Credit totals balance out. If needed, you can manually adjust this by clicking [Add New Entry].
2. Attachments: If you need to attach supporting documents (e.g., BIR certificates, scanned invoices), click the [Add] button next to Attachments.

Step 6: Save the Transaction

• Once all data is reviewed and validated, click the [Save] button at the bottom right of the screen to commit the record to your general ledger.